Application Deadline: March 18, 2024
Start Date: April 1, 2024
Remuneration: $20/hr + modest health benefits package
Schedule: 35 hours/week
Location: 2 Water Street (Box Office) and Fenelon Fairgrounds (amphitheatre), Fenelon Falls, ON.

Job Description

The Administrative Assistant will ​​help with the organization and running of the daily administrative operations of the theatre company. The main role will be to assist the Executive Director and Co-Artistic Director(s) by assisting with tasks such as updating policies and procedures, minute taking, creating templates, and maintaining a clear filing system. Additionally, this role will support the Patron Experience Manager in Box Office duties including ticket sales, responding to patron inquiries, event planning and assistance at the amphitheatre as needed. Hours will be flexible in most instances unless required at the amphitheatre for an event.

Computer programs which are used daily are: Zoom, Slack, AudienceView (virtual box office), Google Drive in an administrative capacity (for correspondence, record-keeping, debrief and report creation) including Google Forms and Slides, CANVA, Adobe Acrobat, formulas in Excel or Google sheets.

Reports to: Artistic Director and Patron Experience Manager

Responsibilities

• Applicants must be knowledgeable and proficient with computers, database management, internet and the Google suite (Drive,Docs, Sheets, Slides, Calendar and Forms).

• Using computers, generate reports, transcribe minutes from meetings, create presentations, and conduct research.

• Providing real-time scheduling support by booking appointments and preventing conflicts.

• Screening emails and routing them to the appropriate party.

• Checking mail (post office) and distributing to the appropriate party.

• Attend meetings as required, take and distribute minutes and action items.

• Track grant requirements to ensure fulfillment of obligations and gathering information for final report submissions.

• Maintain polite and professional communication via phone, e-mail, and mail.

• Support the Box Office including ticket sales and responding to patron inquiries

• Assist the Box Office with donor and/or sponsor stewardship as needed

• Maintain Box Office cleanliness and readiness including cleaning, storefront windows, office supplies, and seasonal decorations.

• Additional duties may be assigned as required through the growth of the organization.

What we’re looking for:

• Theatre industry knowledge/experience would be an asset but not necessary

• Collaborative, creative and strategic thinking individual.

• Highly motivated team player with a keen attention to detail and excellent organizational, time management, and problem-solving skills.

• A true multi-tasker with the ability to problem solve.

• Familiarity and ease when working with Google Suite.

• Excellent written and verbal communication skills with a strong attention to detail.

• Strong project management skills.

How to Apply:

Please prepare a cover letter and resume addressed to Christy Yael, Artistic Director and email to jobs@grovetheatre.ca as one single PDF. Include the position title in the subject line.

Your cover letter should address the following questions:

1. What excites you about The Grove Theatre
2. What relevant skills and experiences do you bring to this role or if you are applying from outside the arts sector, what motivated you to apply for this role and what transferable skills may apply?

We recognize no one’s skill set will be in perfect alignment with this job call. If you have some of these skills listed above, we encourage you to apply. The Grove Theatre looks forward to a variety of applicants.

We thank everyone for taking the time to apply, but as we are a very small staff, only candidates selected for an interview will be contacted. All applications are considered confidential.

Application Deadline: March 31, 2024
Start and End Date: June 17-September 1, 2024 (11 weeks)
Remuneration: $19.00/hr
Schedule: 40 hours/week
Location: 2 Water Street (Box Office) and Fenelon Fairgrounds (amphitheatre), Fenelon Falls, ON.

Job Overview

As a vital member of The Grove Theatre’s small but growing team, the Events Assistant will be involved in supporting and executing The Grove Theatre’s productions and events. The Events Assistant will ensure that the amphitheatre grounds are tidy, and equipment (chairs, tables, etc) are set up prior to each production and event at the amphitheatre. The Events Assistant will also communicate with various departments to ensure successful operation of the amphitheatre, and assist with the execution of off-site and pre or post show events.

Reports to: Patron Experience Manager

Responsibilities:

• Prepare the amphitheatre for events and ensure regular maintenance.

• Assist with event set up, running, and tear down.

• Maintain a clean and pleasant environment on site before and during events.

• Assist with regular upkeep of the Fairgrounds property.

• Additional duties may be assigned as required through the growth of the organization.

What we’re looking for:

• Collaborative, creative and strategic thinking individual.

• Experience with landscaping equipment (lawn mower, edge trimmer, sprinklers) is an asset.

• Excellent written and verbal communication skills with a strong attention to detail.

• Strong project management and time management skills.

• Valid Driver’s License and access to a vehicle is required.

How to Apply:

Please prepare a cover letter and resume addressed to Stacey Sherwood, Patron Experience Manager and email to jobs@grovetheatre.ca as one single PDF. Include the position title in the subject line.

Your cover letter should address the following questions:

1. What excites you about The Grove Theatre
2. What relevant skills and experiences do you bring to this role or if you are applying from outside the arts sector, what motivated you to apply for this role and what transferable skills may apply?

We recognize no one’s skill set will be in perfect alignment with this job call. If you have some of these skills listed above, we encourage you to apply. The Grove Theatre looks forward to a variety of applicants.

We thank everyone for taking the time to apply, but as we are a very small staff, only candidates selected for an interview will be contacted. All applications are considered confidential.

Application Deadline: March 31, 2024
Start and End Date: June 17-September 1, 2024 (11 weeks)
Remuneration: $18.00/hr
Schedule: 15 hours/week
Location: 2 Water Street (box office) and Fenelon Fairgrounds (amphitheatre), Fenelon Falls, ON

Job Overview

The Volunteer Coordinator is responsible for a variety of tasks including recruiting, interviewing, supervising, and training volunteers. The Volunteer Coordinator will be responsible for ensuring the volunteers are thoroughly prepared and have any materials they need for ongoing tasks within The Grove Theatre as well as during performances and events at the amphitheatre. The Volunteer Coordinator will track the volunteers hours and also assist in the organization and promotion of events that are taking place at the theatre.

Reports to: Patron Experience Manager

Responsibilities:

• Determine the number of volunteers needed for daily tasks as well as events.

• Promote events in order to find individuals interested in volunteering.

• Recruit, interview, and arrange training for volunteer ushers.

• Support Box Office staff including telephone, online and in-person ticket sales at the box-office and amphitheatre.

• Assist with community outreach programs.

• Plan and execute volunteer appreciation events.

• Additional duties may be assigned as required through the growth of the organization.

What we’re looking for:

• Coordinating experience or training is not essential but considered an asset.

• Excellent customer service, hospitality and relationship management skills.

• Excellent written and verbal communications skills with a strong attention to detail.

• Strong project management skills.

How to Apply:

Please prepare a cover letter and resume addressed to Stacey Sherwood, Patron Experience Manager and email to jobs@grovetheatre.ca as one single PDF. Include the position title in the subject line.

Your cover letter should address the following questions:

1. What excites you about The Grove Theatre
2. What relevant skills and experiences do you bring to this role or if you are applying from outside the arts sector, what motivated you to apply for this role and what transferable skills may apply?

We recognize no one’s skill set will be in perfect alignment with this job call. If you have some of these skills listed above, we encourage you to apply. The Grove Theatre looks forward to a variety of applicants.

We thank everyone for taking the time to apply, but as we are a very small staff, only candidates selected for an interview will be contacted. All applications are considered confidential.

Application Deadline: March 31, 2024
Start and End Date: June 24-September 1, 2024 (10 weeks)
Remuneration: $19.00/hr
Schedule: 35 hours/week
Location: 2 Water Street (Box Office) and Fenelon Fairgrounds (amphitheatre), Fenelon Falls, ON.

Job Overview

The Patron Experience Representative is responsible for administering ticket sales over the phone and in person. As one of the primary points of contact for our patrons, this position plays an essential role in establishing and developing the relationship between The Grove Theatre and its patrons. The representative facilitates the sale of tickets and concessions (as needed) while ensuring our theatre patrons have a memorable experience. Evening and weekend work is required.

Reports to: Patron Experience Manager.

Responsibilities

• Assist with telephone, online and in-person ticket, subscriptions, and group package sales from The Grove Theatre box-office and amphitheatre on the Fenelon Fairgrounds.

• Assist in handling patron requests for special needs.

• Assist with donor and sponsor stewardship.

• Ensure preparation of daily reports and daily sales reconciliations.

• Maintain a clean and welcoming Box Office environment for patrons.

• Greeting patrons and providing information.

• Additional duties may be assigned as required through the growth of the organization.

What we’re looking for:

• Prior theatre or arts industry experience is an asset though not required.

• Prior sales experience including POS systems considered an asset.

• Experience in customer service.

• Must be able to multi-task and be self-motivated.

• Must be able to communicate clearly and politely with patrons.

• Possesses excellent cash handling skills and knowledge of daily sales reporting.

• Qualified candidate will be a mature, responsible, dependable individual.

• Must be willing to work a flexible schedule that includes evenings and weekends.

How to Apply:

Please prepare a cover letter and resume addressed to Stacey Sherwood, Patron Experience Manager and email to jobs@grovetheatre.ca as one single PDF. Include the position title in the subject line.

Your cover letter should address the following questions:

1. What excites you about The Grove Theatre
2. What relevant skills and experiences do you bring to this role or if you are applying from outside the arts sector, what motivated you to apply for this role and what transferable skills may apply?

We recognize no one’s skill set will be in perfect alignment with this job call. If you have some of these skills listed above, we encourage you to apply. The Grove Theatre looks forward to a variety of applicants.

We thank everyone for taking the time to apply, but as we are a very small staff, only candidates selected for an interview will be contacted. All applications are considered confidential.

Application Deadline: May 1, 2024
*Interviews will be set up upon receiving resumes and the position might be filled before the submission deadline.
Start and End Date: June 3 - September 1, 2024
Remuneration: $17/hr
Schedule: 30 hours/week
Location: 2 Water Street (Box Office) and Fenelon Fairgrounds (amphitheatre), Fenelon Falls, ON.

Job Overview

As a vital member of The Grove Theatre’s small but growing team, the Social Media Coordinator will develop and curate engaging content for social media platforms and assist in the creation and editing of written, video, and photo content. The coordinator will attend events and produce live social media content. Maintaining a unified brand voice across different social media channels will be a priority.

Reports to: Artistic Director

Responsibilities:

• Curate and produce postings on social media accounts’ under the direction of the Artistic Director and Barton Creative Co.

• Attend evening performances and events.

• Monitor relevant trending hashtags that you can apply to your daily updates so that The Grove can get more exposure through hot topics.

• Generate engaging text, image, and video content to sustain the audiences’ curiosity and ignite a buzz around new performances and community events.

• Engage in online conversations with patrons, including responding to queries or questions.

• Suggest and research new ways to attract or engage customers, including promotions, contests, or other methods.

• Research, pitch and communicate with relevant influencers to create a strong network.

• Develop engagement with strategic community groups and businesses

• Ensure adherence to established organizational brand guidelines and positioning across all public facing channels of communication.

• Additional duties may be assigned as required through the growth of the organization.

What we’re looking for:

• Excellent knowledge of social media platforms such as Facebook, Instagram, Tiktok, and Twitter.

• Knowledge of Canva and Buffer.

• Excellent communication skills.

• Collaborative, creative and strategic thinking individual.

• Excellent written and verbal communication skills with a strong attention to detail.

• Knowledge of the theatre industry.

• Knowledge of Kawartha Lakes local and cottage community is an asset.

How to Apply:

Please prepare a cover letter and resume addressed to Christy Yael, Artistic Director and email to jobs@grovetheatre.ca as one single PDF. Include the position title in the subject line.

Your cover letter should address the following questions:

1. What excites you about The Grove Theatre
2. What relevant skills and experiences do you bring to this role or if you are applying from outside the arts sector, what motivated you to apply for this role and what transferable skills may apply?

We recognize no one’s skill set will be in perfect alignment with this job call. If you have some of these skills listed above, we encourage you to apply. The Grove Theatre looks forward to a variety of applicants.

We thank everyone for taking the time to apply, but as we are a very small staff, only candidates selected for an interview will be contacted. All applications are considered confidential.

Application Deadline: March 15, 2024
*Interviews will be set up upon receiving resumes and the position might be filled before the submission deadline.
Start and End Date: May 13 - September 21, 2024 + 40 hours of flexible prep in April and May
Remuneration: $1,000 per week
Schedule: Fluctuates depending on programming
Employee Benefits: Hired as an employee, EI and tax deductions
Location: Fenelon Falls, ON.

Job Description

The Technical Director is a crucial position in the function of a theatre. Working with the Production Manager and Artistic Director we expect the Technical Director to oversee, advise and execute all aspects of the technical needs of the amphitheatre. A wide range of knowledge in audio, lights, projection and set construction is needed but most important is the ability to problem solve and find alternative solutions.

This position is demanding and can only be done in person on site. The Grove encourages locals to apply but is willing to work with all applicants to help arrange temporary housing options for the length of the contract.

Reports to: Production Manager in tandem with our Artistic Director

Responsibilities:

• Oversee and execute all technical aspects of the theatre for the summer season, including but not limited to: One night music, comedy and performing arts programming, community events and 1 musical and 4 tribute concerts.

• Be onsite for duration of all shows to support any technical needs including opening and closing the theatre

• Efficiently lead a crew in a variety of load ins and strikes

• Communicate with one night performers on their technical needs

• Up hold the best practice of health and safety standards

• Working with Production Manager, Designers and Director in the planning, research and development of the set, audio and lighting design needs within budget

• Obtain technical equipment needed for each performance and Mainstage productions

• Produces technical paperwork as necessary

• Ensure all production elements are delivered on schedule and on budget; and reports to the Production Manager and Artistic Director as to the status of production budgets at weekly meetings.

• Assists in obtaining crew in consultation with Production Manager

• Consults with Production Manager on logistics as needed

• Contribute to the ongoing conversation about capital maintenance and development of the amphitheatre, with a particular focus on equipment purchases, efficiencies and general better practices

• Additional duties may be assigned as required through the growth of the organization.

What we’re looking for:

• Technical theatre understanding and professional experience

• Strong audio knowledge is an asset

• Ability to work independently as well as collaboratively

• Someone who is organized, hardworking, and has a vision for art

• Excellent written and verbal communications skills with a strong attention to detail.

• Strong project management skills.

• Commitment to and experience working with an anti-racism and anti-oppression framework.

• Knowledge of working outdoors is an asset

• Valid G license

How to Apply:

Please prepare a cover letter and resume addressed to Allison Bjerkseth, Production Manager and email to jobs@grovetheatre.ca as one single PDF. Include the position title in the subject line.

Your cover letter should address the following questions:

1. What excites you about The Grove Theatre
2. What relevant skills and experiences do you bring to this role or if you are applying from outside the arts sector, what motivated you to apply for this role and what transferable skills may apply?

We recognize no one’s skill set will be in perfect alignment with this job call. If you have some of these skills listed above, we encourage you to apply. The Grove Theatre looks forward to a variety of applicants.

We thank everyone for taking the time to apply, but as we are a very small staff, only candidates selected for an interview will be contacted. All applications are considered confidential.

This position is expected to be funded by Canada Summer Jobs. Those under the age of 30 are encouraged to apply.

Application Deadline: March 15, 2024
Interviews: March 18 - 22, 2024
Start Date: May 21, 2024
End Date: September 8, 2024
Remuneration: $760 / week
Location: 2 Water Street (Box Office) and Fenelon Fairgrounds (amphitheatre), Fenelon Falls, ON.

Job Overview

This position offers an opportunity for a strong communicator to join a rapidly growing organization where you can spend your summer outdoors enjoying live entertainment under the stars. With a small but growing team, new staff will play an important role in laying the foundation for our expanding theatre.

The Production Assistant will work hand in hand with the Production Manager and Technical Director to create and produce amazing performances at The Grove Theatre. This role is a great opportunity for anyone looking to learn more about the production elements in the theatre and live entertainment sector. A willingness to be hands-on during rehearsals and performances, assist in areas that need help and eagerness to work as a team to ensure the productions run smoothly, is key.

The Grove will be producing 1 musical and 4 tribute concert shows in rep this season, sharing cast and company as well a number of one night variety shows. The Production Assistant will be working on all shows under the guidance of the Production Manager.

The Grove encourages locals to apply but is willing to work with all applicants to help arrange temporary housing options for the length of the contract.

Reports to: Production Manager and Technical Director in tandem with our Artistic Director.

Responsibilities:

• Assisting Production Manager in all areas of production.

• Assisting Master Carpenters as needed with the setup of stage props and set pieces.

• Assisting Technical Director with lighting and sound needs.

• Assisting Costume Designer with costume maintenance and repairs if needed.

• Assisting with general tasks within the theatre as seen fit.

• Work with all production staff, designers, actors, and managers to produce an amazing show.

• Maintaining a clean and safe working environment throughout the theatre and rehearsal spaces.

• Ensure all rehearsal materials are available when needed.

• Additional duties may be assigned as required through the growth of the organization.

What we’re looking for:

• Takes direction well

• Basic construction and carpentry skills

• Is able to work well under pressure

• Experience or education within the theatre industry.

• Must enjoy working indoors and outdoors as we are an outdoor amphitheatre.

• Verbal communication skills with a strong attention to detail.

• Innovative thinker with strong problem solving skills.

• Collaborative, creative and strategic thinking individual.

How to Apply:

Please prepare a cover letter and resume addressed to Allison Bjerkseth, Production Manager and email to jobs@grovetheatre.ca as one single PDF. Include the position title in the subject line.

Your cover letter should address the following questions:

1. What excites you about The Grove Theatre
2. What relevant skills and experiences do you bring to this role or if you are applying from outside the arts sector, what motivated you to apply for this role and what transferable skills may apply?

We recognize no one’s skill set will be in perfect alignment with this job call. If you have some of these skills listed above, we encourage you to apply. The Grove Theatre looks forward to a variety of applicants.

We thank everyone for taking the time to apply, but as we are a very small staff, only candidates selected for an interview will be contacted. All applications are considered confidential.